GDPR in Schools

Helping with GDPR in Schools

On 25th May 2018 the GDPR regulation came into force and replaced the existing legislation (Data Protection Act 1998) governing the use of personal data. Soft Egg has partnered with

Their GDPR solutions will help manage and evidence your school’s compliance, provide all staff with appropriate training, and ensure you stay on top of all ongoing obligations. View their introductory GDPR guide for schools below and visit their website for your free trial.

Get guidance from GPDR.CO.UK:

Getting started

Your school is expected to put into place comprehensive but proportionate governance measures - we help you identify where to start.

Your suppliers made simple

Access our pre-populated bank of school suppliers. The software and systems you use to collect or share data must also demonstrate GDPR compliance. Easily manage suppliers and track contracts through the easy-to-use features.

Targeted staff training

We have put together training videos and resources targeted at all staff within the school. GDPR in schools is not only for the office and senior leadership; for your school to be compliant, all staff must understand how to protect the data they hold!

Subject access request

Manage all requests from parents and staff through the easy-to-use Subject Access Log. Receive reminders and assign responsibility and ownership within your school or Multi-Academy Trust.

Data breaches

You only have 72 hours to report a qualified data breach. The Data Breach log helps ensure you manage this within the tight timescales and even automatically reports the breach direct to the ICO.

Useful documents

We’ve put together a bank of useful documents to help get you started, such as subject access request forms, content forms and data mapping templates

Risk assessment

It’s essential to understand the impact of something if it was to go wrong. Help manage the process of identifying the risk of a data breach, and the possible impact of such a breach, with the risk assessment feature.

Easily manage users

With a secure connection to your MIS, users are able to be created automatically and managed through an easy-to-use interface.

Don’t miss a thing!

There’s a lot to manage during the ongoing GDPR compliance journey. Automated tasks and reminders will help ensure you stay on track and within required timescales.


Is there a setup fee or any other costs?

No. There are no additional costs other than that of the annual license mentioned above. Support, hosting and setup are all included. Is there a cost to connect to our school's management information system? No. There’s no additional cost for this.

How often is the data from our MIS updated?

The data from your MIS is updated daily, but you are able to adjust this to be on a more regular basis (i.e. every hour). Only the data that has changed is updated, such as if a new teacher has joined the school.

Why do you need to connect to our MIS? is able to manage your staff training logs, alert you when new staff join the school, and remind you of the need to complete training to ensure your school is compliant.

Can be used by a Multi-Academy Trust?

Yes. There is a MAT dashboard, along with additional functionality such as data breach reporting to the MAT’s Data Protection Officer, available at no extra cost.

Does the cost change if we have more staff or we grow as a school?

No. is the only platform that has a fixed price for Primary and Secondary Schools.

Are we tied into a long-term contract with

You are only signed up for an annual license which will automatically renew on its anniversary and can be cancelled after the year.

What do I do if I need support when using

Unlimited support is provided to schools. Access the online support system, FAQs, online videos and webinars. The dedicated team will get back to you straight away by phone, email or through the online support ticket you’ve created.