School IT Blog

Best Practise For School Data Storage & Backups

Wed 25 June, 2014

It’s hard to believe that some schools still back up sensitive school data to external hard drives. In fact, some companies are still even recommending NAS drives for school backups.

We think this is completely the wrong way round.

Here’s why:

Backups Should Be Held Offsite

For your data to be properly protected, it needs to be kept off site. If it remains on the school site, the data is still vulnerable to theft, flooding and fire or any of the other unexpected disasters we all hope will never happen.

Efficient Backup Protocols

Many backup processes still require someone to make sure they happen. Quite apart from the extra unnecessary responsibility it adds, the job is also taking up valuable school resources.


Data needs to be backed up daily. In the busyness of the school day, are you completely sure that it is always being done? And there is always the possibility of inadvertent human error.

Make Sure The Data Is Secure

Hard drives can be stolen, destroyed, misplaced and lost. It’s not just the cost of the hardware you have to think about here – it’s about the safety, legal and privacy issues that also arise if the data is no longer in your own hands.

School Cloud Storage Is Secure, Safe, Automatic & Reliable

Cloud backup for schools ensures that all of a school’s data is backed up off-site. Your backups are completely secure and you should make sure you choose a Capita SIMs and FMS approved provider. Moreover, backups happen automatically each day – there is no need for human intervention once the system has been set up for you.

Cloud back up for schools is not expensive and plans can be tailored to the size of your school and how much data you want to back up. In fact, the only reason it’s not in place in every school is that some schools do not yet understand fully that there is a far easier and more reliable solution available to ensure your data is kept safe and secure.

If you have any questions about cloud storage for school data, please call us on 0845 094 8492.